Enrollment and Degree Verifications

The Registrar鈥檚 Office provides letters that verify a student鈥檚 attendance, full or part-time status, graduation date, or degree receipt upon written request from the student.

Employers, loan servicing companies, and other third parties who need to acquire verification of a current or former student鈥檚 enrollment or degree completion must contact the , which offers 24/7 service and can deliver online verifications on demand.

Licensure, Certifications, and Third-Party Verifications

Submit third-party enrollment or degree verification forms that require the embossed University seal directly to the Registrar鈥檚 Office for processing. Include the intended recipient's name and contact information, or let us know if the documents should be held for pick-up. Processing time is typically 5鈥7 business days.

In-School Deferment

After each semester鈥檚 add/drop period, the University sends enrollment information to the National Student Clearinghouse (NSC) and the (NSLDS). If your student loan lender doesn鈥檛 use these services to verify your enrollment, they may ask you to fill out an In-School Deferment Form. This form can be obtained from your loan lender and then provided to the Registrar鈥檚 Office for processing. The processing time is 5鈥7 business days.

Verification Letter Requests

If a custom verification letter on University letterhead is required, complete the Verification Letter Request Form (PDF) and submit it to the Registrar鈥檚 Office for processing. 

Types of Letter Requests:

  • Letter of Anticipated Graduation
  • Letter of Good Standing
  • Letter of Degree Completion
  • Letter of Non-Attendance
  • Letter of Enrollment
  • Letter of Course Completion
  • Additional requests that may not be standard

Downloadable Proof of Attendance/Enrollment

Current students may obtain downloadable enrollment verifications (proof of attendance) from the National Student Clearinghouse through SWAG视频 Compass at no charge. These verifications certify whether you are enrolled full-time, half-time, or less than half-time for the current semester or all of the semesters you have attended. 

Enrollment verifications for the current semester will not be available in SWAG视频 Compass until 5鈥7 business days after the add/drop period.

Enrollment Status

The SWAG视频 classifies student credit load status for the purposes of financial aid loan deferments. The following table applies credit hour enrollment to full-time, 3/4-time and half-time status.

ProgramClassificationCredits
Undergraduate

Full time

戮 time

Half time

Less than half time

12 or more

9.0鈥11.9

6.0鈥8.9

1.0鈥5.9

Graduate/First Professional/Doctoral Programs

Full time

Half time

6.0 or more

3.0鈥5.9

Graduate Level Certification Programs

Full time

Half time

6.0

3.0

EDD and GMAR/GBIO (Thesis Course Only)Full time1.0 or more
Master of Science Nurse AnesthesiaFull time onlyFull time only
College of Osteopathic MedicineFull time onlyFull time only
School of Pharmacy

Full time

戮 time

Half time

10.0 or more

7.0鈥9.9

6.0 or less

Notarized Certifications and Apostille

Students who apply for jobs or admission to universities in other countries often need to have their diploma or transcript certified for authenticity. The Office of the Registrar provides this certification and notary service for diplomas, official transcripts, and enrollment verifications.

There is no charge for notary service. Standard fees for duplicate/replacement diplomas or rush shipping through FedEx will apply.

Our office can notarize only documents issued by the Office of the Registrar (e.g., diplomas, transcripts, and enrollment verifications).

Notarization of Transcript

The Registrar鈥檚 Office will only notarize hard copies of official transcripts. Please reach out to the Registrar鈥檚 Office at registrar@une.edu for all notarization requests. Allow 5鈥7 business days for processing.

Notarization Diplomas

Original Diploma

In-Person

Submit the Notary Request Form to registrar@une.edu to set up an appointment on our Biddeford Campus to have your original diploma notarized.

Mail

Submit the Notary Request Form and your original diploma via mail to the Registrar鈥檚 Office. Please allow 5鈥7 days for processing upon receipt of diploma.

Replacement Diploma (Reproduced Original)

Students who need a physical copy of their diploma for notarization must mail the Notary Request Form, Replacement Diploma Application (PDF), and payment to the Registrar鈥檚 Office. Allow 4鈥6 weeks for processing and receipt of the diploma.

Electronic Diploma

In most cases, a notarized copy of your e-diploma will suffice for degree verification purposes. Please submit the Notary Request Form to registrar@une.edu for notarization of e-diploma. Allow 5鈥7 business days for processing. 

Mailing Address

Attn: SWAG视频 Registrar鈥檚 Office
11 Hills Beach Rd.
Biddeford, ME 04005

Apostille

An apostille is a form of authentication accepted by countries that have consented to be bound by the 1961 Hague Convention Abolishing the Requirements of Legalization for Foreign Public Documents. Once we have returned the notarized official transcript or diploma with a notarial statement to you, the documents can be submitted to the State of Maine for an apostille. 

Apostille Requirements

The apostille process for the State of Maine includes completing the 鈥淔orm Request for Authentications/Apostilles鈥 along with the notarized documents and the proper processing fee to the Secretary of State in U.S. funds.

Please review the for full instructions on requesting an apostille for notarized documents.